Registration Policies

COVID-19 Policies

ICEC organizers will follow any applicable rules or guidelines from the city of Toronto, the province of Ontario, and the national government of Canada with regard to COVID-19 and other disease prevention strategies.
Attendees will be able to choose one of three different colors to display on their badges to signify their comfort level with contact (just wave/no contact, fist/elbow bump, handshakes/hugs).
ICEC organizers reserve the right to modify these policies at any time, with notice given to registered attendees via email and policies updated on this web page.

Refund Policy

Refund requests must be made in writing to ICEC Headquarters on or prior to 5 September 2023. A 75% refund of the Conference registration fees will be given for cancellations received on or prior to 5 September 2023. No refunds will be made after 5 September 2023. No refunds will be made to individuals who attend a portion of the Conference. The Conference organizers reserve the right to substitute faculty, or cancel or reschedule sessions (because of low enrollment or other circumstances). If the organizers must cancel the Conference in its entirety, ICEC may refund the appropriate registration fees to all Conference registrants.

Refunds in Case of Emergency

If you are unable to attend the workshop(s) or the Conference based on serious illness or death (of self or a family member), a partial refund (amount paid minus a $55 processing charge) may be granted. Emergency refund requests must be made in writing to ICEC Headquarters at the following address. All requests are reviewed to ensure compliance with policy.

International Cancer Education Conference
154 Hansen Road, Suite 201
Charlottesville, VA 22911 USA
Fax: +1 434.977.1856
info@attendicec.org

Substitution Policy

If you are unable to attend workshops or the Conference, you are welcome to substitute a colleague in your place. There is no fee to make this change up to 5 September 2023. Substitutions after 5 September 2023 will incur a $55.00 processing fee.

Returned Check Policy

Remittance must be made in U.S. Dollars to the American Association for Cancer Education (AACE). A $25.00 surcharge may be assessed to cover any collection fees.

Important Payment Note

The registration form must be accompanied by your credit card information or check in full payment of all applicable fees. All non-U.S. registrants will be charged the U.S. Dollar equivalent at the time the charge is processed unless otherwise indicated. To qualify for early registration rates, complete registration including payment must be submitted online, faxed or postmarked no later than 21 August 2023. To qualify for regular registration rates, complete registration including payment must be submitted online, faxed or postmarked no later than 5 September 2023.

Exhibitors

Exhibitors are subject to the same refund and substitution policies above. However, exhibitors do not quality for refunds in case of emergency with the belief that an exhibiting organization can send another representative if the original representative is unable to attend.

Code of Conduct

The Conference organizers are committed to providing a professional, collegial, safe, supportive, and respectful meeting environment, regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristic (“personal characteristics”). The Conference organizers expect individuals to uphold the professional and educational purposes of the Conference by respecting the rights, privacy, safety, and dignity of all persons. The Conference organizers expect individuals to exercise professionalism, consideration, and respect in their speech and actions. The Conference organizers expect individuals to refrain from harassing speech and other harassing behavior. Any persons determined to be behaving inappropriately in any portion of the Conference environment by the ICEC Executive Planning Committee may be temporarily or permanently removed from the Conference environment.

Media Attendance

The Conference organizers may issue press passes to representatives of news media outlets. To request a press pass, contact ICEC Headquarters at the following address.

International Cancer Education Conference
154 Hansen Road, Suite 201
Charlottesville, VA 22911 USA
Fax: +1 434.977.1856
info@attendicec.org